10 Best Business Printers 2025 in the United States

The HP OfficeJet 8015e Wireless Color All-in-One Printer stands out as a solid choice for small businesses and home offices due to its robust feature set and user-friendly design. It delivers fast print speeds of up to 18 pages per minute (ppm) for black and 10 ppm for color, which is suitable for maintaining efficiency in a business environment. The print quality is commendable with a maximum resolution of 4800 x 1200 dpi for color prints, ensuring professional-looking documents. The printer also handles significant workloads with a duty cycle designed for moderate use, and the included 6 months of Instant Ink can be a cost-saver for high-volume printing needs. However, it's crucial to note that post the 6-month period, a subscription fee applies if you wish to continue using Instant Ink services.

Connectivity is another strong point, offering wireless options, including dual-band Wi-Fi that self-heals to resolve connection issues, and mobile printing through the HP Smart App. This makes it versatile and easy to integrate into various business setups. Paper handling capabilities are enhanced with an auto document feeder and duplex printing, reducing the need for manual intervention. The printer is also network-ready and features a USB interface for direct connections. Security features, including basic encryption and password protection, ensure that your data remains secure.

On the downside, the printer is only compatible with Original HP Ink, potentially limiting cost-saving options with third-party cartridges. Regular firmware updates ensure this restriction remains in place. With its combination of speed, quality, and connectivity, the HP OfficeJet 8015e is tailored for businesses and home offices seeking a reliable all-in-one printer solution. However, the ongoing cost commitment to HP's ink ecosystem might be a consideration for budget-conscious users.

The HP Color LaserJet Pro MFP 3301fdw is a robust all-in-one color laser printer suitable for small to medium-sized office teams. It boasts a strong print speed of up to 26 pages per minute (ppm) for both black and color prints, which is ideal for busy office environments. The print quality is reliable with a maximum resolution of 600x600 DPI, delivering professional-looking documents and vivid colors, thanks to its TerraJet toner technology. One standout feature is its duty cycle that supports high-volume printing, making it dependable for demanding business operations. Connectivity options are diverse, including Wi-Fi, USB, and Ethernet, ensuring flexible integration into various office setups.

The printer also supports dual-band Wi-Fi with self-reset, which helps in maintaining stable network connections. For paper handling, the HP 3301fdw comes with a 250-sheet input tray and a 100-sheet output capacity, plus it supports automatic duplex printing and an auto document feeder (ADF) for efficient handling of multi-page documents. Additional features include scanning, copying, and faxing capabilities, all controllable via the HP Smart app, making remote operation straightforward. Security is a priority with built-in HP Wolf Pro Security features that protect against cyber threats.

A significant drawback is its restriction to original HP cartridges, which could increase running costs as non-HP cartridges are blocked. The printer is also relatively heavy at 37.7 pounds, which might be cumbersome for frequent relocation. On the sustainability front, the printer is designed to reduce energy consumption and plastic use, and it is both Energy Star and EPEAT certified. This makes it a solid choice for businesses looking to reduce their environmental impact while maintaining productivity and security.

The Brother DCP-L2640DW is a compact, monochrome laser printer designed specifically for small businesses. It combines printing, scanning, and copying functionalities within a small footprint. One of its standout features is its impressive print speed of up to 36 pages per minute, which is ideal for offices that require quick document production. Additionally, the printer supports efficient scanning with speeds up to 23.6 images per minute for black and white, and 7.9 for color, and includes a 50-page automatic document feeder to streamline multi-page tasks.

The print quality is high, with a maximum resolution of 1200 x 1200 DPI, ensuring crisp and clear text and images. This printer offers versatile connectivity options, including dual-band Wi-Fi, Ethernet, and USB, catering to both mobile and networked environments. The Brother Mobile Connect App enhances convenience by allowing users to manage printing tasks from their mobile devices. The printer also supports automatic duplex printing, reducing paper use. The 250-sheet input capacity is adequate for small business needs.

On the downside, it only prints in black and white, which may not be suitable for businesses needing color prints. The initial setup may be slightly challenging for non-tech-savvy users. However, the inclusion of a Refresh Subscription Trial for toner replenishment ensures that you won't run out of toner unexpectedly, and the energy efficiency features make it an eco-friendly choice. The Brother DCP-L2640DW is a reliable option for small offices that prioritize speed, efficiency, and connectivity in their printing tasks.